ATS-Friendly Resumes: What You Need to Know

Before your resume reaches a human recruiter, it often must pass through an Applicant Tracking System (ATS). These systems can filter out 75% of applications before they're ever seen by human eyes. Here's how to create an ATS-friendly resume that gets noticed:

Understanding How ATS Works

Applicant Tracking Systems scan resumes for relevant keywords and specific formatting elements to determine which candidates best match the job requirements. They help employers manage high volumes of applications, but can also screen out qualified candidates whose resumes aren't properly optimized.

Use Standard Resume Sections

ATS software is programmed to look for conventional section headers. Use standard labels like:

• Professional Experience (not "Where I've Made an Impact")
• Education (not "Learning Journey")
• Skills (not "Superpowers")
• Contact Information (not "Reach Out")

Creative section titles might appeal to human readers but can confuse ATS programs.

Choose the Right File Format

Unless otherwise specified, submit your resume as a .docx file. This format maintains formatting while being easily parsable by most ATS systems. PDF files can be problematic for some older ATS programs, though they're becoming more widely accepted.

Stick to Simple Formatting

Avoid these formatting elements that can confuse ATS systems:

• Tables and columns
• Headers and footers (important information may be missed)
• Text boxes and graphics
• Unusual fonts (stick to Arial, Calibri, Times New Roman)
• Special characters and symbols

Optimize for Keywords

ATS systems rank candidates based on keyword matches with the job description:

• Analyze each job posting for important skills, qualifications, and industry terminology
• Incorporate these keywords naturally throughout your resume
• Include both spelled-out terms and acronyms (e.g., "Search Engine Optimization (SEO)")
• Use keyword variations (manage, managing, management)

Don't Try to "Hack" the System

Avoid tricks like:

• "Keyword stuffing" with invisible text
• Repeating keywords excessively
• Adding irrelevant keywords

These tactics might get your resume flagged as spam, and they'll certainly hurt your chances when a human reviews your application.

Include Location Information

Many ATS systems filter candidates by geographic location. Include your city and state in your contact information, especially if you're applying for jobs in your current area. For remote positions, consider noting "Open to Remote Work" alongside your location.

Spell Out Educational Degrees

Use both the abbreviation and full name of degrees and certifications to ensure the ATS recognizes them: "Bachelor of Science (BS) in Computer Science" rather than just "BS in Computer Science."

Check Your Work

After creating your ATS-friendly resume:

• Run a spelling and grammar check
• Ensure all company names, job titles, and dates are consistent
• Verify that links to portfolios or LinkedIn profiles work properly

Tailor for Each Application

Resist the urge to use the same generic resume for every application. Customize each submission to match the specific job's requirements and keywords. This significantly increases your chances of passing the ATS screening.

Careerday's ATS Optimization Tools

Our AI-powered platform takes the guesswork out of ATS optimization. Careerday's resume builder automatically analyzes job descriptions, suggests relevant keywords, and formats your resume for maximum ATS compatibility while maintaining visual appeal for human reviewers. Our ATS simulator even provides a score showing how well your resume matches specific job requirements, allowing you to make targeted improvements before submitting your application. With Careerday, you can be confident your resume will make it past the digital gatekeeper and into the hands of hiring managers.